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Take the Complexity Out of Proxy Mailings and Shareholder Vote Tabulation

Your AGM. Made Simple.

Coordinating shareholder communications and vote tabulation doesn’t have to be a logistical nightmare. At AIIM, we offer turnkey proxy mailing and tabulation services for public companies, investment funds, and mutual trusts—so you can focus on what matters: your investors. From proxy circulars to final vote counts, we handle the entire process securely and efficiently.

End-to-End Proxy Mailing Solutions

We manage everything you need to prepare and distribute proxy materials:

  • Document Composition: Proxy circulars, VIFs, proxy cards, meeting notices, annual reports
  • Print Production: High-speed, high-accuracy output in branded formats
  • Shareholder Distribution: Mail and digital delivery to registered and intermediary holders
  • Notice-and-Access Support: CSA-compliant solutions to reduce cost and paper volume

Multi-Channel Voting = Higher Engagement

To ensure maximum participation, we offer:

  • Traditional Paper Ballots
  • Online Voting Platforms
  • Telephone and SMS Voting
  • Mobile App Integration

We also promote e-consent programs to increase electronic engagement and reduce future mailing costs.

Accurate Vote Tabulation and Real-Time Reporting

Don’t leave critical decisions to chance. Our expert team handles:

  • Vote consolidation across all channels (paper, online, mobile, etc.)
  • Quorum tracking and real-time response reports
  • Final tallies with full transparency and regulatory alignment

We reconcile every vote meticulously, giving you confidence in the results delivered on meeting day.

The Trusted Partner for Proxy Campaign Success

When you work with us, there’s no need to juggle multiple vendors. You get:

  • One dedicated team for composition, print, mail, and vote tabulation
  • Regulatory confidence with CSA and industry-standard compliance
  • Improved efficiency through automation, scale, and channel flexibility
  • Increased voter turnout with modern, user-friendly options

Whether you’re preparing for your Annual General Meeting or seeking unitholder approval for a proposal, we have the tools, technology, and expertise to get you across the finish line—on time, on budget, and with full accuracy.

 

Ready to simplify your proxy process?

Contact us today to learn how our end-to-end proxy and tabulation services can streamline your next shareholder campaign.